However, not all participants for a meeting will have access to Outlook and some will choose not to use the Calendar feature. If individuals actively maintain their Outlook Calendar and have medschl or SLCU email accounts, the Scheduling Assistant can be very useful. The Scheduling Assistant is a powerful tool, but like many other tools, the value is determined by how people use it. If you use Outlook 2010 you will be able to follow the same steps, although the icons may look somewhat different. The information and screenshots below are from Outlook 2013. This document covers the process involved in using Outlook's Scheduling Assistant. If an individual accepts, Outlook will automatically mark the time as busy on his or her Calendar. Potential attendees can then accept or reject the invitation. When the invitation is sent, a tentative appointment will appear on the invitees' calendars. You may complete a new meeting request which Outlook emails to the desired recipients in the form of an invitation. Microsoft Outlook's Scheduling Assistant is a tool which allows you to invite groups of people to meetings or events without having to email them individually.